Privacy Policy

A legal disclaimer

The information provided on this website (www.KakhaberBaramidze.com) is for general informational and educational purposes only. It does not constitute medical advice, diagnosis, or treatment, and it must not be used as a substitute for an in-person consultation with a qualified healthcare professional.
Communications made through this website—including booking requests, contact forms, or email correspondence—do not establish a doctor–patient relationship.

This website is independently operated by Dr. Kakhaber Baramidze, MD and is not owned, managed, or administratively controlled by Health House Clinic. The clinic’s address at 17 Lavrenti Managadze Street, Tbilisi, Georgia (0144) is provided solely as the physical location where professional medical services are performed. All website-related inquiries should be directed to info@KakhaberBaramidze.com.

If you have a medical emergency or urgent health concern, do not use this website. Please call the Georgian emergency number 112 or seek immediate medical assistance.

By using this website, you acknowledge and agree that all information you submit is provided voluntarily and may be used in accordance with the Privacy Policy below.

Privacy Policy 

Privacy Policy

www.KakhaberBaramidze.com
Effective Date: [December 1st, 2025]

Last Updated: [December 1st, 2025]
Owner: Kakhaber Baramidze, MD

1. Introduction

This Privacy Policy explains how personal data is collected, used, and protected on www.KakhaberBaramidze.com (“the Website”).
The Website is operated by Dr. Kakhaber Baramidze, MD, a medical professional practicing in Tbilisi, Georgia.

The Website provides:

• Appointment booking functionality (no online payments)

• A contact form

• Optional newsletter subscription

• Informational content

• Email-based communication

Medical consultations are not provided online and occur only in person at the clinic.

Use of this Website indicates your agreement with this Privacy Policy.

2. Data Controller

Data Controller:
Dr. Kakhaber Baramidze, MD
Email: info@kakhaberbaramidze.com

3. Professional Practice Address (Non-legal Address)

Dr. Kakhaber Baramidze, MD, conducts medical consultations exclusively on-site at the following professional practice location:

Health House Clinic
17 Lavrenti Managadze Street, 0144, Tbilisi, Georgia

This address is provided solely as the physical location where medical services are delivered.
It does not represent the doctor’s personal legal address and does not imply ownership of, or legal affiliation with, Health House Clinic as an independent entity.

For all website-related communication, including privacy inquiries, use:
info@kakhaberbaramidze.com

4. What Personal Data Is Collected

4.1. Appointment Booking Form

• Mandatory Data:

  • First name

  • Last name

  • Email address

  • Telephone number

• Purpose: The telephone number is required strictly for service coordination (confirmations, urgent rescheduling, and reminders). Providing this number does not constitute consent for marketing calls or SMS.

4.2. Contact Form

Collected data includes:

• Full name

• Email address

• Telephone number (optional)

• Message text (which may include health information if the user voluntarily provides it)

4.3. Newsletter Subscription

• Email address (collected only if the user ticks the subscription box)

4.4. Automatically Collected Data

Through Wix and Google Analytics:

• Device and browser information

• IP address

• Visitor behavior (page views, clicks, session duration)

• Cookies (explained below)

5. Sensitive (Medical) Information

The Website does not have a dedicated field for submitting medical information.
However, if a user voluntarily includes health-related information in a contact form, that information will be collected automatically.

This information is treated with strict confidentiality and used only to respond to the inquiry.

6. How Personal Data Is Used

Data is processed for the following purposes:

6.1. Appointment Management

• Scheduling and confirming appointments

• Sending automated email and/or SMS reminders (24–48 hours prior)

• Communicating changes or cancellations

6.2. Communication

• Responding to inquiries submitted through the contact form

• Email communication initiated by users

6.3. Newsletter (Optional)

• Sending occasional updates if the user has provided explicit consent

6.4. Analytics & Website Improvement

• Monitoring performance

• Improving user experience

• Understanding visitor behavior     

6.5. Distinction of Communication

• Service Communications (Mandatory): By booking an appointment, you acknowledge that we will use your email and telephone number to send essential notifications regarding your visit (e.g., confirmation, time change, or cancellation).

• Marketing Communications (Optional): Marketing emails (such as health tips and newsletters) are sent only to users who have explicitly opted in by ticking the "Subscribe" box during booking or in the contact form. You may unsubscribe from marketing at any time without affecting your ability to receive appointment reminders.

7. Sharing of Personal Data

Data may be shared only when necessary with:

7.1. Health House Clinic

Limited information may be shared solely for appointment coordination:

• Name

• Appointment date/time

• Contact details

No medical or sensitive information is shared unless required for patient care and done with lawful justification.

7.2. Third-Party Service Providers and External Links The Website integrates various third-party services to ensure functionality, security, and marketing performance. Data may be processed by the following providers:

• Infrastructure & CRM: Wix.com (Hosting and Data Management), Omnisend (Email Automation).

• Analytics & Search: Google Analytics, Google Search Console, and Bing Webmaster Tools, Yandex Search Engine.

• Maps & Location: Google Maps and Yandex Maps (used for displaying clinic location).

• Social Media & Advertising: Meta Platforms Inc. (Facebook and Instagram). This may include the use of pixels or APIs to analyze website traffic from social media.

Important Third-Party Disclaimer: These third-party providers function as independent data controllers or processors. They may collect, store, and process information (including IP addresses, device location, and browser cookies) according to their own privacy policies. Dr. Kakhaber Baramidze does not exercise direct control over the data processing practices of these external entities once data is transmitted to their systems. We encourage users to review the privacy policies of these providers (e.g., Google, Meta, Wix, Yandex) directly.

All third-party services operate under their respective privacy rules.

8. Legal Bases for Processing

Processing is justified by:

• Performance of a service (appointment booking, responding to messages)

• Legitimate interest (website security, fraud prevention, analytics)

• User consent (newsletter, optional phone number, cookies)

• Legal obligations (medical recordkeeping where applicable)

9. Data Retention

To comply with Georgian legal standards and ensure responsible data management:

Bookings & Scheduling Data

• Retained for 3 years
  (Justified for medical scheduling history and defending legal claims)

Contact Form Messages

• Retained for 3 years, unless earlier deletion is requested

Newsletter Emails

• Retained until the user unsubscribes

Analytics Data

• Retained according to Google Analytics default retention settings

Emails in Gmail

• Manually deleted

• Retained for up to 3 years, unless medically or legally necessary to keep longer

Users may request earlier deletion at any time (unless required by law).

10. Cookies and Tracking Technologies The Website uses standard cookies and similar tracking technologies to function correctly and analyze performance.

• Essential Cookies: Required for the Wix platform to provide secure booking functionality.

• Analytics Cookies: Used by Google, Yandex and Bing to understand visitor behavior and website traffic.

• Marketing Pixels: (e.g., Meta/Facebook Pixel) These tools may be used to track the effectiveness of social media content and may collect data on your browsing behavior.

• Browser Settings: You can choose to disable cookies through your browser settings at any time; however, this may prevent certain features of the Website (such as the booking calendar) from loading correctly.

11. Your Rights

You may request at any time:

• Access to your data

• Correction of inaccurate data

• Deletion of your data (where legally permitted)

• Withdrawal of consent (newsletter, optional phone number, cookies)

• Limitation of processing

• Information on how your data is used

Requests can be made to: info@kakhaberbaramidze.com

12. Data Security

Wix, Google, and integrated systems use secure, industry-standard encryption and data-protection measures.
Access to personal data is restricted and used strictly for necessary medical, scheduling, or communication purposes.

13. Minors

Website services are intended for adults (18+).
Minors may be booked for appointments only with explicit parental or guardian consent.

No data of minors is knowingly processed without such consent.

14. Changes to This Privacy Policy

This policy may be updated periodically.
The updated version will always be posted on this page with the latest “Effective Date.”

15. Contact

For questions or requests regarding this Privacy Policy:

Email: info@kakhaberbaramidze.com
Website: www.KakhaberBaramidze.com